Privacy Policy — Stampsense

1. Introduction

Stampsense ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our email signature builder and related services (the "Service"). Please read this policy carefully.

2. Information We Collect

We may collect the following types of information:

Account information: name, email address, password (hashed), and profile photo when you register or update your profile.
Organization data: organization name, logo, brand settings, and member information when you use team or organization features.
Signature content: the content and design of email signatures you create (names, titles, contact details, images, links) stored to provide the Service.
Usage data: how you use the Service (e.g., pages visited, actions taken) to improve our product and analytics.
Technical data: IP address, browser type, device information, and cookies or similar technologies.

3. How We Use Your Information

We use your information to:

Provide, operate, and maintain the Service.
Authenticate you and manage your account and organizations.
Store and render your email signatures and apply your preferences.
Process payments and manage subscriptions where applicable.
Send you service-related communications (e.g., account or security notices).
Improve the Service, analyze usage, and develop new features.
Comply with legal obligations and protect our rights and safety.

4. Data Sharing and Disclosure

We do not sell your personal information. We may share your information only in these circumstances:

Service providers: with vendors that help us run the Service (e.g., hosting, analytics, payment processing), under strict confidentiality and data-processing terms.
Within your organization: organization admins and members may see organization and signature data as permitted by your role and our product features.
Legal: when required by law, court order, or to protect our rights, your safety, or the public.
Business transfers: in connection with a merger, sale, or acquisition of our business, with notice as required by law.

5. Data Retention and Security

We retain your data for as long as your account is active or as needed to provide the Service and fulfill the purposes described in this policy. We implement appropriate technical and organizational measures to protect your data against unauthorized access, loss, or alteration.

6. Your Rights and Choices

Depending on your location, you may have the right to:

Access, correct, or delete your personal information.
Export your data.
Object to or restrict certain processing.
Withdraw consent where processing is based on consent.
Lodge a complaint with a supervisory authority.

You can update account and profile information in the app. For other requests, contact us using the details below.

7. Cookies and Similar Technologies

We use cookies and similar technologies for authentication, preferences, and analytics. You can control cookies through your browser settings; some features may not work correctly if you disable them.

8. International Transfers

Your information may be processed in countries other than your own. We ensure appropriate safeguards (e.g., standard contractual clauses) where required by applicable law.

9. Children

The Service is not intended for users under 16. We do not knowingly collect personal information from children under 16. If you believe we have done so, please contact us so we can delete it.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will post the updated policy on this page and update the "Last updated" date. Continued use of the Service after changes constitutes acceptance of the revised policy.

11. Contact Us

For privacy-related questions or to exercise your rights, contact us at the email or address provided in the app or on our website.